Your voice.
Their story.
Record pastoral and safeguarding meetings, get structured reports in seconds. All AI processing happens on your site — no data ever leaves your building.
Hours lost to admin.
Sensitive data sent off-site.
Pastoral leads spend hours each week writing up safeguarding meetings by hand. And the cloud-based alternatives? They require sending some of your most sensitive student data to external servers.
Drowning in paperwork
Pastoral staff spend up to 5 hours per week manually writing meeting notes and reports that could be automated.
Cloud = risk
Most AI transcription tools send audio to external servers. For safeguarding meetings involving vulnerable children, that's an unacceptable data risk.
Inconsistent records
Handwritten notes vary wildly in format and detail. Key actions get missed. Reports lack the structure needed for audits and follow-ups.
Spiralling costs
Leading cloud competitors are charging upwards of £12,900/year — and rising. School budgets can't sustain that.
Three steps. Zero cloud dependency.
From recorded meeting to structured pastoral report — in minutes, not hours. Everything stays on your network.
Record
Use any device — phone, tablet, or laptop — to record your pastoral or safeguarding meeting. Upload existing audio files if you prefer.
Transcribe
EchoMemo's on-premise AI transcribes the audio with speaker identification — entirely within your school's network. Nothing leaves the building.
Report
Get a structured pastoral report in seconds — with summary, key concerns, actions, and follow-ups. Save directly to OneDrive or SharePoint.
On-premise processing
Your data never leaves your building.
All AI processing runs entirely on your school's own hardware. Audio recordings, transcripts, and generated reports stay within your network at all times. No cloud uploads, no external API calls, no third-party data access. Complete data sovereignty from day one.
AI transcription with speaker ID
Know who said what, automatically.
EchoMemo's speech recognition engine identifies individual speakers throughout the meeting and labels the transcript accordingly. No manual tagging required. Multi-agency meetings with social workers, parents, and staff are all clearly attributed in the final output.
Structured pastoral reports
Professional reports in seconds, not hours.
Every report follows a consistent structure: meeting summary, key concerns raised, agreed actions with owners, and follow-up dates. Reports are formatted and audit-ready the moment they're generated. No more handwritten notes or inconsistent record-keeping.
Microsoft 365 integration
Saves directly to your OneDrive or SharePoint.
Completed reports are automatically saved to your school's OneDrive or SharePoint document library. No manual file transfers, no USB sticks, no email attachments. Reports land exactly where your team already works, with the folder structure you choose.
Works on any device
Upload from phone, tablet, or laptop.
EchoMemo runs as a native app on your phone or tablet. Record directly from your device's microphone or upload an existing audio file. Whether you're in a formal meeting room or doing a quick corridor catch-up, the workflow is the same.
GDPR-compliant by architecture
Privacy by design, not just by policy.
EchoMemo doesn't rely on policy documents for GDPR compliancy. The software is architecturally incapable of sending student data externally. There are no outbound data connections for user content. Your DPO can verify this independently.
Everything you need.
Nothing you don't.
Purpose-built for UK school safeguarding and pastoral teams. No bloat, no compromise on data privacy.
On-premise processing
All AI processing runs locally on your school's hardware. Audio, transcripts, and reports never leave your building.
AI transcription with speaker ID
Know who said what, automatically. Accurate speech-to-text with speaker identification.
Structured pastoral reports
Professional reports in seconds, not hours. Summaries, key concerns, actions, and follow-ups.
Microsoft 365 integration
Saves directly to your OneDrive or SharePoint. Fits into your existing IT ecosystem.
Works on any device
Upload from phone, tablet, or laptop. No app install required.
GDPR-compliant by architecture
Privacy by design, not just by policy. Architecturally incapable of sending data externally.
Serious savings. No compromise.
See how EchoMemo compares to the leading cloud-based alternative over 3 years.
- Data processed in the cloud
- Audio sent to external servers
- Rising annual subscription costs
- Dependent on vendor infrastructure
- All processing on-site
- No data leaves your building
- Hardware included
- Setup, training, and support included
Now piloting with schools in Greater Manchester
We're working with a small number of schools to refine EchoMemo before wider release. If you'd like early access — and a say in how the product develops — we'd love to hear from you.
Register interest